The American Society of Dermatopathology

The American Society of Dermatopathology (ASDP) Privacy Policy
 
Effective May 25, 2018

In an effort to maintain efficient service while respecting the privacy of those who visit the ASDP website (Site) and correspond electronically with ASDP, ASDP has created and posted the following privacy policy. This privacy policy is incorporated into and is a part of the Terms and Conditions of Use of our Site.

ASDP is committed to keeping your e-mail address confidential. We do not sell, rent or lease to third parties the emails of members, Annual Meeting attendees or anyone else with whom we conduct business.

Information Collection and Use
We will collect personally identifiable information that you provide to us, including, but not limited to your: 
  1. Name,
  2. Address(es),
  3. Telephone and Fax Numbers,
  4. Email address(es),
  5. Credit Card Information,
  6. Employer's name,
  7. Date of birth,
  8. Gender,
  9. Organizational memberships,
  10. Medical licenses,
  11. Board certificates,
  12. Pictures,
  13. CVs,
  14. Social Media accounts.
We may disclose personally identifiable information to the proper authorities if we become subject to a subpoena or court order, or if we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms and Conditions of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person. If all or part of ASDP is merged or otherwise transferred to another entity, we may transfer the personally identifiable information you provided to us to such entity as part of that transaction.
 
Registration and Order Forms
In order to enroll or register in a program; attend ASDP events, meetings, or conferences; or request products or services; you may be required to fill out a registration or order form and provide personally identifiable information which we will use to process your registration or order. In certain circumstances, a program accessed through the Site may be jointly sponsored or co-sponsored with other organizations and registration may or may not be handled by ASDP. In such event, this privacy policy will not apply – instead, such third-party’s privacy policy will be controlling. Please note that ASDP is not responsible for the privacy policies of these other organizations (or their use of your personally identifiable or other information) and hereby disclaims any liability or responsibility in connection therewith. In addition, your name and information may appear on registration or attendee lists distributed at ASDP events, meetings and conferences to other attendees and third parties. Please note that ASDP provides Annual Meeting sponsors and exhibitors with attendee names and postal addresses, not email addresses. Attendees are granted access to a list of the names and institutions (including countries) of other registered attendees.
 
Cookies and Log Files
Cookies are pieces of stored information used to provide smoother navigation throughout the website, such as a saved password; to identify user trends, such as page views; and for other internal purposes, such as assessing the effectiveness of the website. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the ASDP website may not function properly.
 
Links
There are links to other websites throughout this website. Please note that ASDP is not responsible for the privacy policies of those other sites and hereby disclaims any liability or responsibility in connection with such linked sites.
 
Security – How We Protect Your Information
Online registration and information such as credit card numbers will be secured using a commercially accepted method of encryption. However, while we employ reasonable security measures to protect your personal information, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety. If you become aware of any breach of Site security, please contact ASDP immediately as set forth below.
 
  • Right to be Informed - In the event of a data breach or breach in security and personal data has been compromised, you will be notified within 72 hours of awareness of breach by the data controller.
  • Avoid Cyber Scams and Attacks - ASDP will never send emails requesting personal data such as social security numbers, credit card numbers or any other personal information. Many cyber scammers will use the correct email of a legitimate organization in the “From” field to trick members into opening the message. So even though the email may look like it’s from ASDP, look for telltale signs of phishing scams such as asking for personal information, misspellings and grammatical errors, and /or fake email addresses or URL links in the message body (always hover over and spot-check a link before clicking). If you receive an email that looks like it’s from ASDP but has signs of a scam, please contact ASDP immediately as set forth below.
  • Children Online Privacy - ASDP does not specifically market to children under the age of 16 years. Children under the age of 16 should not use ASDP’s website.
 
Data Rights
Data users have the rights to their personal data in the form of:
  • Right to Access - ASDP provides for the right for data subjects to obtain confirmation as to whether or not personal data concerning them is being processed, where and for what purpose. A copy of the personal data will be provided upon request by the data subject in an electronic format, free of charge.
  • Right to be Forgotten - Also known as Data Erasure, the right to be forgotten entitles the data subject to have the data controller erase his or her personal data, cease further dissemination of the data, and potentially have third parties halt processing of the data. It should be noted that this right requires data controllers to compare the data subjects’ rights to “the public interest in availability of the data” when considering such requests. ASDP data subjects may request “to be forgotten” by contacting ASDP as set forth below.
  • Data Portability - The data subject has the right to receive the personal data concerning them, which they have previously provided in a “commonly used and machine readable format” and have the right to transmit that data to another data controller.
  • Right to Restrict Data Processing – Data subjects may block or suppress processing of personal data. This is not the same as the “Right to be Forgotten” or data erasure. Personal data will still be stored but will not be further processed.
  • Right to Object – Data subjects can object to processing personal data based on legitimate interests or the performance of a task in the public interest; direct marketing; online profiling; automated individual decision-making, and processes for purposes of scientific and historical research and statistics.
  • Updating Personal Information and Participation - You may update your personal information using the ASDP members-only website 24-hours a day, 7-days a week or by contacting ASDP as set forth below to update your personally identifiable information, opt-in to, or opt-out of any service at any time.
 
Privacy Policy Updates
Should any changes be made to this privacy policy, we will post them on this page with appropriate explanation.
 
Acceptance of our Privacy Policy Terms
Using the ASDP website indicates your acceptance of our privacy policy. Your continued visits to the ASDP website after changes are posted to this policy will signify your acceptance of those changes.

Contact information
If you have questions, please contact us at:
 
ASDP
One Parkview Plaza, Suite 800
Oakbrook Terrace, IL 60181 USA
info@asdp.org
+1-847-686-2231
Fax: +1-847-686-2251

Definitions
 
Personal Data/Information – any information that relates to an identified or identifiable natural person. An identifiable natural person is anyone that can be identified, either directly or indirectly, by reference to anything that can ultimately identify them. This includes a name, an identification number, location data, an online identifier or to data that relates to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
 
Data Subject – “you.” An identifiable natural person who is an ASDP stakeholder and has personal data being collected, stored, processed and transferred.
 
Data Controller – the entity that determines the purposes and means of processing data.
 
Data Processor – the entity that processes personal data on behalf of the data controller.