Call for Abstracts

The abstract submission site is now closed

Abstract Submission (General, Duel in Dermatopathology and Dermatopathology Fellows categories)

• Submission Deadline: Friday, August 15, 2025 by 1:00 p.m. Eastern. 
• All co-authors must log in to the system and complete the financial disclosure and CME agreement forms no later than Sunday, August 17, 2025. Abstracts missing all required forms will not be eligible for an oral platform and will only be considered for a poster presentation. 
• Abstract status notifications will be sent out in mid-September.
• If you do not receive an email notification by September 17, contact ASDP Staff at [email protected]. 

The American Society of Dermatopathology designates this educational activity for AMA PRA Category 1 Credit™. 

About the Call for Abstracts

The ASDP Call for Abstracts offers three categories of abstract submissions for participants interested in presenting their abstract(s) in an educational session at the Annual Meeting.

• The General Abstract category is open to all physicians who practice dermatopathology, including medical students, and residents. Abstracts will be selected for either oral or poster presentation.
• The Duel in Dermatopathology category is an oral abstract competition designed especially for residents in dermatology and pathology. Duel abstracts not selected for the competition will be automatically considered for poster presentation.
• The Dermatopathology Fellows Abstract category is open to fellows in a dermatopathology training program. Abstracts will be selected for either oral or poster presentation.

About Abstract Presentations

Abstract submitters must read the CME Activity Policies Manual before submitting their ‎‎abstract.

IMPORTANT! Both oral and poster presenters must disclose to learners verbally and visually, ‎immediately ‎prior to the ‎presentation, all relevant financial ‎relationships or lack thereof (using ‎a slide ‎embedded ‎in their presentation slide deck‎ or a disclosure statement on poster presentation).  

Presenters must also ensure ‎that the content of their presentations promotes improvements ‎or quality in ‎healthcare ‎and not a specific proprietary business ‎interest of a commercial ‎interest.‎ Presentations must ‎give a fair and balanced view of ‎therapeutic and diagnostic ‎options based on scientific ‎‎methods generally accepted by the medical community ‎and any ‎clinical content presented ‎must support safe, ‎effective patient care‎.

Abstract Submission Criteria

Abstract submissions must adhere to the published submission criteria:

• Abstract content must be dermatopathology-related, medically and scientifically valid, and should contain new information not previously reported or novel information about the pathophysiology or diagnosis that enhances the understanding of the disease.
• Abstracts with authors who are owners or employees of ineligible companies* must meet at least one of the following requirements:
  • The content of the abstract must not be related to the business lines or products of the employer/company. 
  • The content of the abstract must be limited to basic science research, such as pre-clinical research and drug discovery, or the methodologies of research, and must not make care recommendations.
  • The content of the abstract must be limited to teaching safe and proper use of medical devices, tests, etc., and must not make recommendations whether or when a device/test is used.
• Abstract content must not have been previously presented, submitted or accepted for presentation at another meeting or previously published in any journal. Abstract content that has been accepted for publication but has not yet been published may be submitted. If work has been published by the time of presentation, this information must be disclosed at the time of presentation to the audience.
• The same abstract may not be submitted in more than one category. Submissions in the General, Duel and Fellow abstract categories will be automatically considered for a poster if not accepted as an oral presentation. Submissions to the General abstract category may be made as “poster-only” for those who prefer not to be considered for oral presentation.
• Abstract titles must be clear and accurately reflect the content of the abstract.
• Abstracts must adequately summarize the key scientific content of the presentations.
  • The hypothesis should be clearly stated.
  • Scientific methods must be sound and clearly articulated.
  • Appropriate data and observations should be clearly presented.
  • Results must be clearly presented and conclusions must accurately reflect the results and directly address the hypothesis.
• Institutions and personal or institutional identifiers must not be referenced in the abstract.
• All financial relationships in the past 24 months must be disclosed at the time of abstract submission and must be mitigated prior to abstract being accepted for presentation. Financial relationships must not introduce bias in the study design.
• The content must be free of grammatical and spelling errors.
• Non-scientific abstracts will be evaluated on a case-by-case basis.

‎*The Accreditation Council of Continuing Medical Education (ACCME) defines Ineligible companies as those whose primary business is producing, marketing, selling, re-selling, ‎or distributing healthcare products used by or on patients.‎ Examples of such organizations include:

• Advertising, marketing, or communication firms whose clients are ineligible companies
• Bio-medical startups that have begun a governmental regulatory approval process
• Compounding pharmacies that manufacture proprietary compounds
• Device manufacturers or distributors
• Diagnostic labs that sell proprietary products
• Growers, distributors, manufacturers or sellers of medical foods and dietary supplements
• Manufacturers of health-related wearable products
• Pharmaceutical companies or distributors
• Pharmacy benefit managers
• Reagent manufacturers or sellers

Abstract Submission Instructions

• Abstracts must be submitted online.
• Abstract content and related materials must promote improvements or quality in healthcare and not a specific proprietary business interest of ineligible companies*.
• Be sure to read the instructions before entering your abstract online.
• Abstract text must not to exceed 250 words.
• Do not include graphics, photos or tables.
• Do not use hard returns, indents or separate paragraphs.
• Do not include author, or institution information, and personal or institutional identifiers and references – abstracts that include author and organizational references in the abstract text will be disqualified.
• Late submissions will not be accepted.
• By submitting an abstract, you agree to make yourself available for the presentation slot to which your abstract is assigned, in the event your abstract is accepted. 
• Abstracts accepted for oral or poster presentation will be published to the ASDP website.
• IMPORTANT! Changes cannot be made to your abstract once the submission site (specific to abstract category) has closed. This includes change to authors, title, content, category, and spelling.
• To ensure that you receive notification emails, please add [email protected] to your address book. If you do not receive a notification, check your spam/junk folder before contacting ASDP. With increased security on institutional email, use of personal email address for notification emails is strongly recommended. 

Abstract Submission Category Descriptions

General Abstract Category

• Open to all physicians.
• Abstracts must be extraordinary case reports, clinical studies or basic science. Each abstract type has been defined below for reference:
• Case Report - Case reports consider observational description of up to three patients’ diagnoses that may also include discussion of disease management. Case reports usually describe an unusual or novel dermatologic, dermatopathologic or pathologic diagnoses or occurrence of the disease, typically in the context of literature review.
• Clinical Study - Clinical studies encompass research using human tissues or volunteers that advances medical knowledge relating to pathologic diagnosis, management or treatment of dermatologic or systemic disease with cutaneous presentation. These include studies on 4 or more patients or patients’ material. Interventional, observational, as well as experimental studies are included in this category. In extraordinary conditions, work related to dermatopathology using animal models will be considered.
• Basic Science - Basic science research relating to dermatopathology, dermatologic disease or systemic disease with cutaneous presentation.

Duel in Dermatopathology Resident Abstract Competition

• Open only to dermatology and pathology residents. Residents submitting abstracts in this category must be residents at the time of presentation.
• Abstracts must describe a single case report, including clinical and pathologic findings.

Dermatopathology Fellows Abstract Category

• Open only to fellows in a dermatopathology training program. Dermatopathology fellows submitting abstracts in this category must be enrolled in a fellowship training program at the time of presentation.
• Abstracts must be extraordinary case reports, clinical studies or basic science.

Abstract Evaluation Criteria

Abstracts will be evaluated based on the submission criteria using a seven-point scale ranging from poor (1) to outstanding (7). Abstracts will be blind reviewed by all members of the Abstract Review Committee, and the average score will be used to rank the priority of the presentation.

Abstracts will be evaluated using the following criteria:

• Outstanding and Excellent:
• strong data and conclusions
• excellent, error-free writing
• original content/new information
• exceptional teaching value

• Very Good:
• strong data and conclusions
• no errors
• well-written, with good detail and organization
• unusual or rare content

• Average:
• valid to solid data and conclusions
• no errors
• logical to strong writing with detail
• no novel material/relatively common entity or somewhat unusual material

• Fair and Poor:
• weak, incomplete or questionable validity of data and/or conclusions
• minor to significant errors
• weak to poor writing
• common or inconsequential material

To adhere to the new Accreditation Council for Continuing Medical Education (ACCME) Standards (accme.org/standards), abstract presenters' financial relationships will be reviewed and mitigated, prior to abstracts being accepted for presentation.

Abstract Selection Process

If your abstract is not selected for an oral presentation, it will automatically be considered for a poster presentation. The Abstract Review Committee reserves the right to assign oral presentations as appropriate.

Status Notification

All notifications will be sent by email. It is the submitter’s responsibility to ensure his/her email address is correct and current. ASDP is not responsible for confirmations not received due to incorrect contact information. An email confirmation will be sent upon successful submission of an abstract. A separate email indicating abstract status will be sent out in late-September.

If your abstract is accepted for poster presentation, you will be notified of your assigned poster number in late-September/early October.

All oral and poster abstract presenters will be asked to confirm receipt of their notification email and officially accept the invitation to present their abstract. To ensure that you receive notification emails, please add [email protected] to your address book. If you do not receive a notification email, check your spam/junk folder before contacting ASDP. With increased security on institutional email, use of personal email address for notification emails is strongly recommended.

Meeting Registration

All presenters (oral and poster) are required to pay the meeting registration fee. ASDP does not provide reimbursement to speakers for registration or travel expenses. The Annual Meeting Preliminary Program will be published online and online registration will be available in July. For up-to-date meeting information, visit the ASDP meeting website often.

About Oral Presentations

It is very important that speakers keep within the allotted time. Below is the schedule for all the oral abstract sessions for the 62nd Annual Meeting: 

• 26th Duel in Dermatopathology Resident Abstract Competition
  (In-person session)
  Thursday, November 6: 10:15 a.m. - 11:45 a.m. Eastern

• Fellows' Presentations
  (In-person session)
  Thursday, November 6: 3:30 p.m. - 5:30 p.m. Eastern

• Oral Abstract Session 1
  (In-person session)
  Friday, November 7: 4:30 p.m. - 6:30 p.m. Eastern

• Oral Abstract Session 2
  (In-person session)
  Saturday, November 8: 4:00 p.m. - 6:00 p.m. Eastern 

IMPORTANT! All speakers must include a disclosure slide in their presentations to comply with ACCME requirements. The ACCME requires that each speaker includes a disclosure slide and verbally states their disclosures at the start of the presentation. Be sure to use the appropriate statement from the ASDP speaker disclosure template in your presentation. 

Poster Defense Session

This year's meeting will include a two-hour defense. This session will provide an opportunity for discussion between poster presenters and attendees in-person. Poster presenters are asked to make every effort to be at their poster during this defense session. Format of the defense is subject to change pending any social distancing guideline updates.

• Poster Defense
  (In-person session)
  Friday, November 7: 12:00 p.m. – 2:00 p.m. Eastern

About Poster Presentations

The 62nd Annual Meeting will include an in-person poster hall.

In-Person Poster Schedule (all times listed below are in Eastern Time)

Thursday, November 6
Poster Session Set-up: 1:00 p.m. - 3:00 p.m.
Poster Viewing: 3:00 p.m. - 11:59 p.m.

Friday, November 7
Poster Viewing: 6:00 a.m. - 11:59 p.m.
Poster Defense 12:00 p.m. - 2:00 p.m.

Saturday, November 8
Poster Viewing: 6:00 a.m. - 11:59 p.m.

Sunday, November 9
Poster Viewing: 6:00 a.m. - 11:00 a.m. 
Poster Dismantle: Posters should be removed by 11:30 a.m. 

IMPORTANT! Poster presentations must include a disclosure statement. If speakers have relevant financial relationships, the disclosure statement must include the name of the ineligible company (no logo), the nature of the relationship with each ineligible company, and whether the relationship is ongoing or ended. Speakers who do not have relevant financial relationships may state "I have no relevant financial relationships to disclose" in their disclosure statement. 

Digital posters

Poster presenters will also need to provide a digital poster to include on our virtual meeting platform.

Digital posters must:

• Be a high-resolution, one-page PDF file and the file size should not exceed 3 MBs.
• Include a disclosure statement. Be sure to disclose in writing any financial relationships with ineligible companies in your poster. If you do not have any relevant relationships to disclose, you must also note it in writing on your poster (ex. “Disclosure Statement: I do not have any relevant relationships to disclose” will suffice). See the CME Activity Policies Manual for examples of ineligible companies. This is an ACCME requirement, and posters lacking a disclosure statement will be disqualified from participating.

Physicians-in-Training Awards

Physicians-in-Training (residents and fellows-in-training) will be able to select one of their submitted abstracts to be considered for the Physicians-in-Training Award, regardless of abstract category (General, Duel or Dermatopathology Fellows). You must select "Yes" for the question, 'Would you like this abstract to be considered for the Physicians-in-Training Award?' at the time of abstract submission and the abstract should be designated as either a case report or study (including research studies and case series).

Physicians-in-Training Awards will be presented for the best oral and poster presentations. For those presenting a poster, you must attend the meeting in-person to be eligible. Physicians-in-Training who submit abstracts in the General Abstract Category should be the first author and presenter of the abstract.

The Awards Committee will use the following criteria to evaluate presentations eligible for the Physicians-in-Training Awards:

• Case reports will be judged on the following criteria:
• novelty/teaching value
• quality of description/workup
• impact, potential to change practice
• Studies will be judged on the following criteria:
• conclusions supported by data
• statistical design and analysis
• impact, potential to change practice or influence future research
• All presentations will also be judged on execution, taking into account:
• quality of graphics and images
• accuracy (data accuracy, typos)
• clarity and quality of presentation

The following Physicians-in-Training Awards are given out:

• Top three (3) oral presentations
• Top three (3) poster presentations
• 1st Place, 2nd Place, and 3rd Place in the Duel in Dermatopathology Resident Competition
• Best Case Report and Best Study in the Fellows' Presentations

Questions?

Contact ASDP at [email protected], or +1-847-572-2174.

The American Society of Dermatopathology
[email protected]
Phone: +1-847-572-2188